Snack & Stage Duty Instructions

If you are not available on the date you are assigned, please make your own arrangements to switch dates with another parent and notify the Orchestra Manager of the change.

SNACK DUTY  

Snack is held at 10:30 each Saturday (2:00 on concert days), unless noted. Arrive by 10:00am (or 1:30 for a concert) to sign in, and contact the Orchestra Manager or backstage duty parent for directions. Break is 15 minutes long.

You and your partner family are responsible for:
Setting up the snack tables and putting out the snacks Supervising the snack service to ensure all members get snacks Providing a healthy snack and a drink (no soda please) for all orchestra members (estimate 105) and staff (estimate 10) Cleaning up debris and putting away the tables
BYO will provide napkins, cups and tables. All are located in our closet.

Remember:

• Snack must be set out & ready for the kids to quickly grab. It’s 100 kids with only 20 minutes.
• Try to keep to food that is not too messy and easily eaten by hand.
• It’s just a snack - offer enough to get the kids through rehearsal.
• Kids should line up on both sides of the table so the line moves quickly.

Snack Ideas

• Bagels cut in half. You can offer them with cream cheese if you’d like, but they must be already spread with the cream cheese before the kids line up.
• Fruit, like apples cut in quarters, bananas cut in half, etc.
• Granola bars
• Healthy crackers: graham, wheat thins, etc. (no chips please)
• Muffins (Costco muffins should be cut in half or even quarters)
• PLEASE NO NUTS as some of our members are allergic.
• DRINKS: Should either be water or 100% juice drinks (no soda).

STAGE SET-UP/BACKSTAGE SECURITY

Arrive at 8:15 a.m. for rehearsals or 12:15 p.m. for concerts. Please sign in and meet with the Stage Manager (Henry or Sam) for instructions. You can expect to be released no later than 30 minutes after the end of a rehearsal or concert.

At each rehearsal and concert, you and your partner family are responsible for assisting in setting up and taking down chairs, stands, risers, percussion equipment and acoustic shell (concert only) before and after the rehearsal/concert.

In addition, you are required to remain during rehearsal (not concerts) to:

• Monitor the backstage area and theater to ensure that non-members do not wander through the theater.
• Ensure that members remain on stage and in the designated areas during snack.
• Assist the Orchestra Manager in directing coaches and members to the appropriate rooms during sectionals and help to pass out materials as needed.
• Ensure that the theater is left free of debris following the rehearsal or concert.

Please take your arrival time seriously and do not disappear during rehearsal. Expect to stay back stage at all times 9am-noon.